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Once funds are allocated, receipts must be submitted for reimbursement. Funds are NOT released except as reimbursement for expenditures.
Reimbursement requests must be submitted within two weeks of the funded event or purchase.
To be reimbursed, one of the initial requestors as well as the reimburse should fill out the Reimbursement Form and provide clearly itemized original receipts. Please tape itemized receipts onto sheets of papers (multiple receipts can be attached to the same piece of paper), the guest list, and advertisement for the event. Electronic copies are ok.
The original Sign-in sheet or a copy needs to be attached with the Reimbursement Request Form as listed in the Financial By-laws
If funds were requested for programming with multiple event dates, please submit a separate reimbursement form and guest list for each event.
Reimbursements are to be submitted to the GSA Fund Manager - Stephanie Luu in the Student Life Business Operation Offices on 2nd floor in Price Center or the VP of Finance.
You may send reimbursements via intercampus mail, mail code 0064, if needed, but we recommend dropping them off in person to expedite the process.
The last day to allow reimbursements is the last day of Spring quarter.
For events from the Early Request fund occurring after June 16th, the reimbursement requests must be turned in by the second Council meeting of the year.