Finance requests are reviewed by the GSA Finance Committee, and then voted on by the GSA Council. Below is a more detailed overview of the process to help guide you along. We have also included some helpful tips.

Process for Requesting and Using GSA Funding

1. Plan the event or outline what purchases you need.
2. Based on the type of event or purchase and who will benefit, determine the correct Fund.
3. Apply for funding at least two weeks before you plan on using it through the request form online. We encourage you to apply
4. The form is sent to the VP of Finance and the GSA Finance Committee
5. You or a representative come prepared to discuss your request at the next Finanace Committee meeting. FAQs by the finance committee are below. Sometimes the request may get stalled until you provide information needed by the committee. Thus, we encourage you to apply for funding as early as possible.
6. If approved by the committee, your request goes before the whole GSA Council for a final vote. You may should try to attend the Council meeting as well in case any questions come up.
7. Once approved, you can pay for expenses out of pocket but you MUST submit receipts to GSA Office Manager for reimbursement. Sometimes depending on the item, you may order things directly with an index number or the GSA credit card. Contact the GSA Office Manager with questions about this.
8. Receipts and/or packing slips must be tuned in within 2 weeks of the event or purchase. More information on reimbursements can be found here.

Tips to remember when applying for purchasing items with GSA Funds

A department representative should attend the Finance Committee and Council meetings at which the request will be discussed because requests cannot be amended without a representative from the requesting department or organization.

Requests must be approved by both the Finance Committee and the GSA Council before any funds are spent.

Requests should be submitted by noon on the Friday before the Finance meeting in question, so that members of the committee will have time to review the request before discussing it.

Department Per-Capita funds must meet basic criteria (see Funding Guidelines) to be approved, as well as those stipulated in the GSA Financial Bylaws, but are not competitive and almost always awarded when requested.

General Request funds and Lounge funds are competitive and first-come first-served (while we have usually been able to fund all events at some level, the Lounge fund is usually depleted early in the year).

Retroactive requests will not be considered.

If having an event, don't forget to have participants sign-in because you will need a guest list for reimbursement.

Treat each event separately when applying for funding and reimbursement.