We know that it’s not always easy to scrounge up funds to present your work and rub elbows with the greats in your field, so we’ve worked hard to raise funds to help get you to your big conference.
GSA has created a Travel Grant program to award graduate and professional students grants of up to $300 or $500 to help you travel to conferences where you will be presenting their own professional work. This program is funded by GSA, Graduate Division, Vice Chancellor for Student Affairs and the Office of the Chancellor.
Four rounds of applications will be held each year, one during each quarter. Funding will be awarded randomly from the full pool of eligible applications. Preference will be given to students who have not received a GSA travel award during the current academic year, defined as the first day of instruction of the fall quarter up until the first day of instruction of the fall quarter of the subsequent year. Applicants must be presenting a paper or giving a talk on their own original research.
Any questions about the Travel Grant program can be directed to firstname.lastname@example.org
Click here to apply now.
In order to qualify for GSA Travel Grant funding, all of the following must apply. You must be:
All travel grant awardees will be requested to present a poster in the "Drinks and Dissertations: A graduate research symposium" in the quarter their award was allocated. Three awardees whose research is (1) innovative, (2) demonstrates originality, (3) motivating will be selected by the Academic and Judicial Committee to present their research orally at the conclusion of the symposium.
|Session||Due Date||Notification of Award||Conference Starts Between|
|Summer 2016||July 1st, 2016||July 5th, 2016||July 9th, 2016 – October 29th, 2016|
|Fall 2016||October 21st, 2016||October 24th, 2016||October 30th, 2016 – January 28th, 2017|
|Winter 2017||January 20th, 2017||January 23rd, 2017||January 29th, 2017 – April 21st, 2017|
|Spring 2017||April 14th, 2017||April 17th, 2017||April 22nd, 2017 – July 8th, 2017|
|Summer 2017||June 30th, 2017||July 3rd, 2017||July 9th, 2017 – October 28th, 2017|
** Note, due to limits in funding, it is possible that you will not receive a Travel Grant. If you are not ready to pay for a trip yourself, do not book travel prior to receiving notification of travel grant award.
Contact your faculty advisor for a letter of support. This is not a recommendation letter and doesn’t need to be more than a few lines long. It should attest to the fact that 1) this is a conference of professional merit in your field, 2) that you will be presenting professional work in your field at this conference, and 3) the letter must be signed by your faculty advisor.
Once you have a pdf copy of the letter from your advisor, you’re ready to apply.
Travel grants are awarded based solely on the applicant meeting the application requirements. Winners are randomly selected until the quarter's allocated funding has been exhausted. Applicants may receive awards multiple times each year, but preference is given to those who have not already received a travel grant during the current academic year. We have funding for approximately 40 travel awards per quarter. Award recipients will be notified by the notification of award date. Awards are a flat $300 for in-state travel and $500 for out-of-state travel.
The following list designates expenses which are reimbursable by GSA Travel Grant funds. Note that you will be reimbursed based on the dollar amount of the approved expenses covered by your returned receipts up to the travel grant award amount.
Please don’t return all of your receipts, only the ones for which you are requesting reimbursement. For example, if you are awarded $300 of travel grant funding and your flight was $500, please only return your airline receipt. It keeps this program simpler to run. If you need to include multiple receipts to cover your full award amount, though, please do.
If the conference a student has received a travel award to attend is cancelled or the student decides not to attend, the student must notify GSA within 3 days, and his/her travel award will be re-allocated. This also applies if a student decides to attend a conference other than the one on her or his grant application. This will not count against the student as previously awarded funding in future travel grant application rounds.
If you are awarded travel funding, once your travel is complete, fill out a Travel Grant Reimbursement Form. Scan the form and the receipts taped to a 8.5" x 11" sheet of paper and email to email@example.com within 30 days of the start of your conference. Funds will be distributed within 45 days, either by direct deposit or by mail to the applicant’s address of record with UCSD.
For details on taxes and reporting as it pertains to student travel, please visit the following website for more information.
*These rules are subject to change at any time.